Privacy Policy
1. WHO WE ARE AND HOW YOU CAN CONTACT USUCB or we means UCB Biopharma SRL, a company incorporated under the laws of Belgium with registered office at Allée de la Recherche 60, 1070 Brussels, Belgium.As the controller, i.e. the legal entity that decides why and how information relating to you (personal data) is collected and processed in the context of this Immunology Summit 2023 website, we respect your right to privacy. We will only process your personal data as described in this Immunology Summit 2023 Privacy Policy and in accordance with the relevant data protection legislation, including Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the General Data Protection Regulation or GDPR). We have a data protection officer (DPO), who can be contacted by any of the following means for any privacy-related questions, including regarding how we collect, store and use your personal data:
2. THE REASON BEHIND THIS PRIVACY POLICYThe Policy governs the collection, use and retention by UCB of personal data relating to your use of the Website. This Policy applies to all Website users.The Policy consists of five main components and informs you about:
This Policy may be updated periodically to reflect changes in our personal data processing activities. In that case, we will inform you of any significant changes via an appropriate channel, in the same manner as we have informed you before, e.g. by posting a prominent notice on the Website. 3. THE PURPOSES FOR WHICH WE PROCESS YOUR PERSONAL DATA AND APPLICABLE LEGAL BASISAt UCB we have a UCB General Privacy Policy for HCPs (or UGPPH), accessible at https://www.ucb.com/Privacy-policy-for-Healthcare-Professionals. The UGPPH describes the personal data processing activities which generally apply (i) to all healthcare professionals (HCPs) we have a professional relationship with; as well as (ii) to HCPs acting as a representative or contact person for a healthcare organisation we have a professional relationship with. In addition to the processing activities explained in the UGPPH, UCB collects and processes the following personal data regarding you within the framework of your use of the Website.In other words, please carefully read through both the UGPPH and this Policy to understand how we collect and process personal data concerning you. The table below indicates per purpose (i) the categories of personal data we collect and process concerning you, (ii) the source, (iii) how long we retain your personal data, (iv) who we share it with, and (v) the relevant legal basis.
(**) We will retain your personal data in accordance with the retention periods set out in the table above. These retention periods, included in our data retention policy, are dictated by:
We will delete your personal data once the abovementioned retention periods will have expired or if you object to or if you withdraw your consent in relation to our processing of your personal data (to the extent such processing is based on your consent), except where we need to hold on to such data for the establishment, exercise or defence of legal claims, for the protection of the rights of another natural or legal person, for compliance with a European Union or European Union Member State legal obligation which requires such further processing or where we need to prove or enforce a transaction or contract or enforce our policies. 4. Accounts, Passwords, Security.If you choose to set up an account (including setting up an ID and password), you are responsible for maintaining the confidentiality of the log-in information you possess for your account and for all activity that occurs under your account. UCB reserves the right, if you violate these Terms & Conditions, to suspend or terminate any account you have created on this Website.YOUR RIGHTS AND HOW YOU CAN EXERCISE THEM
You have the right to obtain confirmation from us as to whether or not we process personal data concerning you, and if so, the right (as far as this does not adversely affect the rights and freedoms of others) to obtain a copy of your personal data from us. For more information, please check Section 4.B “How to exercise your rights”. Right to rectification You have the right to ask us to rectify without undue delay any inaccurate personal data concerning you. You can also ask us to complete incomplete personal data regarding you by providing us with a supplementary statement containing such additional information. For more information, please check Section 4.B “How to exercise your rights”. Right to erasure You have the right to ask us to erase without undue delay personal data concerning you, where one of the following grounds applies:
Please note that your right to erasure will not apply to the extent that processing is necessary for:
Right to restriction of processing You have the right to obtain from UCB restriction of processing by UCB of your personal data where one of the following applies:
Please note that notwithstanding the above, we are still allowed to continue storing your personal data (throughout the period of restriction) or to process your personal data for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person. If you have requested restriction of processing, we will inform you before the restriction of processing is lifted. For more information, please check Section 4.B “How to exercise your rights”. Right to data portability You have the right (insofar this does not adversely affect the rights and freedoms of others) to receive the personal data concerning you, that you have provided to UCB, in a structured, commonly used and machine-readable format and to transmit those data to another controller, without hindrance from UCB, where the processing is:
Right to objection to processing You have the right to object at any time, on grounds relating to your specific situation, to the processing of your personal data by UCB which is based on UCB’s pursuit of its legitimate interests as a controller. In that case UCB will no longer process your personal data, unless:
You have the right to object at any time to the processing of your personal data for direct marketing purposes, which includes profiling to the extent that it is related to such direct marketing. For more information, please check Section 4.B “How to exercise your rights”. Right to withdraw consent Where the processing is based on your consent, you have the right to withdraw that consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. For more information, please check Section 4.B “How to exercise your rights”.
If you wish to exercise any of the rights mentioned above, you can always contact the local UCB Data Protection Officer by e-mail at dataprivacy@ucb.com or otherwise reach out to us by postal mail at UCB Biopharma SRL To the attention of the data protection officer, Allée de la Recherche 60, 1070 Brussels, Belgium. Please clearly identify the right(s) you wish to exercise and include your contact details (including a valid e-mail or postal address) so that we can respond to your request. Please note that you may be asked to provide proof of your identity. When you contact us to exercise any of the rights mentioned above, we will respond to your request within one month following receipt of the request. This period may be extended by two additional months where necessary, but in that case we will inform you of any such extension within one month of receipt of your initial request together with the reasons for the delay. Right to lodge a complaint with supervisory authority In accordance with article 77 GDPR you have the right to lodge a complaint with a supervisory authority, in particular in the European Union Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that UCB’s processing of your personal data infringes the GDPR. Please visit the website of the relevant national supervisory authority for more information on how to submit such a complaint. MORE DETAILS ON HOW WE PROCESS YOUR PERSONAL DATAMORE DETAILS ON HOW WE PROCESS YOUR PERSONAL DATA
Principle We will disclose your personal data only as described in this Policy, as may be updated from time-to-time. Affiliates and third-party processors UCB transfers or discloses your personal data to its personnel, affiliates and to third party service providers processing personal data on UCB’s behalf for the purposes set out above and our partners (including e.g. other pharmaceutical companies) with whom we have a collaboration agreement and who have a need to know this information. Third party service providers include cloud service providers, IT services/ consulting/ outsourcing companies, database providers, market research suppliers, homecare delivery suppliers, event agencies and organizers, survey/quiz/poll providers, travel agencies and providers, banks and insurance companies that deliver services to us. These service providers provide their services from locations within and outside of the European Economic Area (EEA). Other third parties include Regulatory and government agencies (see further below in this Policy), our advisors and external legal counsel, our auditors, and potentially, third parties with whom UCB may merge or which may be acquired by UCB (see further below in this Policy). Compliance with laws and legal proceedings UCB will disclose your personal data where:
Other If a third party acquires all (or substantially all) of our business and/or assets, we will disclose your personal data to that third party in connection with the acquisition. However, such disclosure will occur subject to and in accordance with applicable data protection laws, including the GDPR.
The transfer of your personal data to third party service providers (as set out above under section 5A) in countries outside of the EEA that do not ensure an adequate level of (data) protection, occurs on the basis of Standard Contractual Clauses that have been executed between UCB and the relevant third party service provider. You may - by exercising your rights set out above under section 4.B (How to exercise your rights) - obtain a copy of the relevant safeguard UCB has put in place or ask UCB to redirect you to the place where they have been made available. In the absence of the aforementioned appropriate safeguards, UCB may – to the extent permitted under and in accordance with applicable data protection laws (including the GDPR) - rely on a derogation applicable to the specific situation at hand (e.g. the data subjects’ explicit consent, the necessity for the performance of an agreement, the necessity for the establishment, exercise or defence of legal claims).
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